Data Protection Officer

The West and South Wales Hockey League have not appointed a Data Protection Officer to oversee our compliance with data protection laws as we are not required to do so. Concerns about compliance should be addressed to the League Secretary.

The Name & Business of the League

The League is called "The West of England & South Wales Hockey League" or by such title as may be deemed appropriate by the Committee to reflect sponsorship of the League.

The League exists to provide competitive hockey for the teams of its' member clubs so as to provide a champion club to progess to the English National League. In order to do this it requires the member clubs to provide personal data of its' officers so as to enable contact to be made in connection with the match arrangements and to facilitate the administration of the League.

Purpose of the Processing

Your data will be used for the purposes of notifying you of relevant information relating to the business of the League.

Secure Transmission

The entire web system is running with encryption so that all data transmitted between your computer or other device and the server is secure

Categories of Personal Data

We will treat the following items of information as "personal":

Your contact details (name, address, email address(es) phone numbers)

Contact Information

Any contact information that you provide to the League will only be used for the following purposes:

To enable the League and others to contact you regarding the business of the League and the League fixtures. This may include automated emails to remind you to take actions through your personal area, depending on whether you are a registered club or team contact.

To show the contact details you choose to clubs in order for them to contact you.

Each item of your contact information (email address, home, work and mobile phone numbers) can be set as being open to the public, only to people with whom you have a future match interest in common or only to League administrators.

For some of your personal information there is a requirement for you to provide us with this and for it to be open to the public in order that the business of the League can be properly conducted.

Sharing of Information

In some instances, the League may be required to disclose information to the appropriate National Governing Bodies in order to fully comply with the business of the League

Personal data will not be shared with, sold to or passed on to any other organisations.

Retention Period

Your personal data will be retained until you request for us to remove it.

Right to Withdraw Consent

You have the right to withdraw consent at any time. You can do this through your personal area on the website. This will trigger removal of your details

Failure to Consent

If you do not consent to your details being stored, or withdraw your consent, your personal details will be removed.

Implications of Withdrawal of/failure to Consent

The League cannot operate without contact data from member clubs and if consent is withheld a club needs to consider its' continued membership of the League.

Complaints

You have the right to lodge a complaint with the Information Commissioner's Office in the UK if you deem that your personal information has been mis-used in any way.

Contractual Requirement

The provision of personal data is part of a contractual requirement to use the personal area and/or administration area of the web site

Match Card Data

Names of players and umpires are recorded on match cards which are submitted electronically to the League and held in a secure environment for examination and investigation by League offices as required.

This data is held until the end of the season to which it refers and will then be deleted. The presumption is that a club has the consent of its' members to provide this information as the business of the League cannot be conducted without it and the club would be in breach of the League rules it it was not supplied.